Dictionary Edit Procedures - Revision history

Oferiks at 04:37, 29 July 2017

2017-07-29T04:37:34Z

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	The Dictionary Amendment Proposal Form will be used to propose any addition, amendment or removal of a term or acronym in the Dictionary.		The Dictionary Amendment Proposal Form will be used to propose any addition, amendment or removal of a term or acronym in the Dictionary.
	The Dictionary Amendment Proposal Form will be provided to all Committee meetings as a template.		The Dictionary Amendment Proposal Form will be provided to all Committee meetings as a template.

	==DICTIONARY AMENDMENT REGISTER==		==DICTIONARY AMENDMENT REGISTER==
	The Dictionary Amendment Register will be used to maintain a record of additions, amendments or removals in the Dictionary.		The Dictionary Amendment Register will be used to maintain a record of additions, amendments or removals in the Dictionary.

	==DICTIONARY TERMS NUMBERING SYSTEM==		==DICTIONARY TERMS NUMBERING SYSTEM==
	A numbering system will be retained in the Dictionary to facilitate multiple language versions of definitions.		A numbering system will be retained in the Dictionary to facilitate multiple language versions of definitions.
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	New number, example 10030		New number, example 10030
	Old number, example (previously 2-2-190)		Old number, example (previously 2-2-190)

	==“UNAPPROVED” TERMS==		==“UNAPPROVED” TERMS==
	Terms in the original Dictionary 1970-1989 IALA Dictionary were approved.		Terms in the original Dictionary 1970-1989 IALA Dictionary were approved.
	Terms added between 2009 and 2015 were not approved in any formal process. “Unapproved” Dictionary terms will be reviewed over a period of time using the DWG procedure for adding/ amending/ removing terms, while DWG priority will be given to proposals for addition/ amendment/ removal of terms from current Committee work as set out in input paper DWG3-3.1, IALA Dictionary Unapproved Terms Review 20160115		Terms added between 2009 and 2015 were not approved in any formal process. “Unapproved” Dictionary terms will be reviewed over a period of time using the DWG procedure for adding/ amending/ removing terms, while DWG priority will be given to proposals for addition/ amendment/ removal of terms from current Committee work as set out in input paper DWG3-3.1, IALA Dictionary Unapproved Terms Review 20160115

			==ACRONYMS==

			(e-mail from Seamus Doyle 28. July 2017):
			PAP32 considered inclusion of the acronyms in the Dictionary and approved it by inference. Council approval of acronyms is not necessary as all acronyms are approved in IALA documents. Hence I think we are free to go ahead and add the acronyms.


	[[Category:Other Pages]]		[[Category:Other Pages]]
	[[Category:Dictionary Information]]		[[Category:Dictionary Information]]

Oferiks: /* Purpose */

2016-07-03T07:15:04Z

Purpose

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	The International Dictionary of Marine Aids to Navigation (Dictionary) provides a definitive definition of terms used in IALA documents and a list of acronyms commonly used in IALA.		The International Dictionary of Marine Aids to Navigation (Dictionary) provides a definitive definition of terms used in IALA documents and a list of acronyms commonly used in IALA.

	The Dictionary will include a list of abbreviations that are used in IALA ~~documentss~~.		The Dictionary will include a list of abbreviations that are used in IALA documents.

	===Usage===		===Usage===

Oferiks: /* Purpose */

2016-07-03T07:13:20Z

Purpose

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	The International Dictionary of Marine Aids to Navigation (Dictionary) provides a definitive definition of terms used in IALA documents and a list of acronyms commonly used in IALA.		The International Dictionary of Marine Aids to Navigation (Dictionary) provides a definitive definition of terms used in IALA documents and a list of acronyms commonly used in IALA.

	The Dictionary will include a list of abbreviations that are used in IALA ~~documents~~.		The Dictionary will include a list of abbreviations that are used in IALA documentss.

	===Usage===		===Usage===

Oferiks: /* BACKGROUND */

2016-07-03T07:12:23Z

BACKGROUND

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	==BACKGROUND==		==BACKGROUND==
	For many years a paper version of the Dictionary was maintained by editors such as Peter Kent.		For many years a paper version of the Dictionary was maintained by editors such as Peter Kent.
	The original 1970-89 IALA Dictionary Edition, was digitised through a semi-automated OCR process in February 2009. New terms were added or revised in 2009 – 2011 in March 2009 and further terms or revisions were added in October 2012.		The original 1970-89 IALA Dictionary Edition, was digitised through a semi-automated OCR process in February 2009. New terms were added or revised in 2009 – 2011 in March 2009 and further terms or revisions were added in October 2012 .

	It was noted at that time that there was a need to check the quality of the digitising process. Therefore there was a plan for Dictionary Editors to work their way through the digitised part of the Dictionary, marking each term appropriately and terms which need further editing to be added to Category 'Needs Editing'. Little progress was made with this. No updating of the terms in the Dictionary occurred between 2012 and 2016. There was very limited awareness or use of the Dictionary in the Committees and therefore there was a risk of terms being redefined in IALA documents without reference to the Dictionary and of new terms not being added.		It was noted at that time that there was a need to check the quality of the digitising process. Therefore there was a plan for Dictionary Editors to work their way through the digitised part of the Dictionary, marking each term appropriately and terms which need further editing to be added to Category 'Needs Editing'. Little progress was made with this. No updating of the terms in the Dictionary occurred between 2012 and 2016. There was very limited awareness or use of the Dictionary in the Committees and therefore there was a risk of terms being redefined in IALA documents without reference to the Dictionary and of new terms not being added.

	The ENG Committee Task 5.3.3 (work period 2014-2018) requested the ENG Committee to develop the IALA Dictionary to keep the Dictionary maintained and updated. At a meeting during ENG3 it was proposed that a Dictionary Working Group (DWG) be set up as a working group of the PAP for this purpose. The DWG was formed in December 2015 with the inaugural meeting on 15 December 2015.		The ENG Committee Task 5.3.3 (work period 2014-2018) requested the ENG Committee to develop the IALA Dictionary to keep the Dictionary maintained and updated. At a meeting during ENG3 it was proposed that a Dictionary Working Group (DWG) be set up as a working group of the PAP for this purpose. The DWG was formed in December 2015 with the inaugural meeting on 15 December 2015.

	==DICTIONARY REQUIREMENTS==		==DICTIONARY REQUIREMENTS==
	===Purpose===		===Purpose===

Seamusd: /* Purpose */

2016-07-01T11:31:57Z

Purpose

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	===Purpose===		===Purpose===
	The International Dictionary of Marine Aids to Navigation (Dictionary) provides a definitive definition of terms used in IALA documents and a list of acronyms commonly used in IALA.		The International Dictionary of Marine Aids to Navigation (Dictionary) provides a definitive definition of terms used in IALA documents and a list of acronyms commonly used in IALA.

			The Dictionary will include a list of abbreviations that are used in IALA documents.

	===Usage===		===Usage===
	The Dictionary is a valuable resource available to all. It is available without restriction on the internet.		The Dictionary is a valuable resource available to all. It is available without restriction on the internet.

Seamusd: /* DICTIONARY AMENDMENT PROCEDURE */

2016-07-01T10:25:49Z

DICTIONARY AMENDMENT PROCEDURE

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	*Removed terms will be relocated into a category “Historical Terms” rather than deleted;		*Removed terms will be relocated into a category “Historical Terms” rather than deleted;
	*The basic structure of the 1970-1989 Dictionary will be retained and adjusted as required.		*The basic structure of the 1970-1989 Dictionary will be retained and adjusted as required.
	*As part of the review of IALA documents, definitions should be removed from IALA documents and replaced by a reference to the Dictionary~~. The Dictionary is considered as the definitive source of definitions~~.		*The Dictionary is considered as the definitive source of definitions. As part of the review of IALA documents, definitions should be removed from IALA documents and replaced by a reference to the Dictionary.

	==TEMPLATE FOR DICTIONARY AMENDMENT PROPOSAL==		==TEMPLATE FOR DICTIONARY AMENDMENT PROPOSAL==

Seamusd: /* DICTIONARY AMENDMENT PROCEDURE */

2016-07-01T10:25:11Z

DICTIONARY AMENDMENT PROCEDURE

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	*Removed terms will be relocated into a category “Historical Terms” rather than deleted;		*Removed terms will be relocated into a category “Historical Terms” rather than deleted;
	*The basic structure of the 1970-1989 Dictionary will be retained and adjusted as required.		*The basic structure of the 1970-1989 Dictionary will be retained and adjusted as required.
			*As part of the review of IALA documents, definitions should be removed from IALA documents and replaced by a reference to the Dictionary. The Dictionary is considered as the definitive source of definitions.

	==TEMPLATE FOR DICTIONARY AMENDMENT PROPOSAL==		==TEMPLATE FOR DICTIONARY AMENDMENT PROPOSAL==
	The Dictionary Amendment Proposal Form will be used to propose any addition, amendment or removal of a term or acronym in the Dictionary.		The Dictionary Amendment Proposal Form will be used to propose any addition, amendment or removal of a term or acronym in the Dictionary.

Seamusd at 09:27, 1 July 2016

2016-07-01T09:27:35Z

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	At its 62nd session, the IALA Council delegated approval authority of new terms and definition and revised definitions to the PAP Dictionary Working Group, with the exception of terms and definitions already approved by the Council as part of existing official IALA documents.		At its 62nd session, the IALA Council delegated approval authority of new terms and definition and revised definitions to the PAP Dictionary Working Group, with the exception of terms and definitions already approved by the Council as part of existing official IALA documents.

			In the event of it being necessary to amend a definition in an existing approved IALA document, approval for the amended definition will be referred to the IALA Council.
	===Membership===		===Membership===
	The membership of the DWG is the Chairs and Vice Chairs of the VTS, ARM, ENAV and ENG Technical Committees, Committee Secretaries, Technical Operations Manager. The IALA Technical Operations Manager will chair the DWG.		The membership of the DWG is the Chairs and Vice Chairs of the VTS, ARM, ENAV and ENG Technical Committees, Committee Secretaries, Technical Operations Manager. The IALA Technical Operations Manager will chair the DWG.

Seamusd: Delegated authority from Council 62 added

2016-06-27T11:23:17Z

Delegated authority from Council 62 added

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	The Dictionary Working Group reports to the Policy Advisory Panel (PAP) and takes its authority from the PAP.		The Dictionary Working Group reports to the Policy Advisory Panel (PAP) and takes its authority from the PAP.
	While striving for consensus, decisions will be by majority of the DWG members.		While striving for consensus, decisions will be by majority of the DWG members.

			At its 62nd session, the IALA Council delegated approval authority of new terms and definition and revised definitions to the PAP Dictionary Working Group, with the exception of terms and definitions already approved by the Council as part of existing official IALA documents.
	===Membership===		===Membership===
	The membership of the DWG is the Chairs and Vice Chairs of the VTS, ARM, ENAV and ENG Technical Committees, Committee Secretaries, Technical Operations Manager. The IALA Technical Operations Manager will chair the DWG.		The membership of the DWG is the Chairs and Vice Chairs of the VTS, ARM, ENAV and ENG Technical Committees, Committee Secretaries, Technical Operations Manager. The IALA Technical Operations Manager will chair the DWG.

Seamusd at 13:35, 25 February 2016

2016-02-25T13:35:10Z

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	*The Secretariat will maintain a list of proposed and approved changes/ additions;		*The Secretariat will maintain a list of proposed and approved changes/ additions;
	*The IALA Dictionary Working Group (DWG) will meet at half year intervals by GoToMeeting after each round of Committee meetings to review / approve Dictionary changes;		*The IALA Dictionary Working Group (DWG) will meet at half year intervals by GoToMeeting after each round of Committee meetings to review / approve Dictionary changes;
	*The IALA Secretariat Web Master will do actual edits of Dictionary.		*The IALA Secretariat Web Master will do actual edits of Dictionary;
			*Removed terms will be relocated into a category “Historical Terms” rather than deleted;
			*The basic structure of the 1970-1989 Dictionary will be retained and adjusted as required.
	==TEMPLATE FOR DICTIONARY AMENDMENT PROPOSAL==		==TEMPLATE FOR DICTIONARY AMENDMENT PROPOSAL==
	The Dictionary Amendment Proposal Form will be used to propose any addition, amendment or removal of a term or acronym in the Dictionary.		The Dictionary Amendment Proposal Form will be used to propose any addition, amendment or removal of a term or acronym in the Dictionary.